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jobby: Production Coordinator, Cookie Jar Entertainment, Toronto

January 27th, 2012

Position: Production Coordinator

Department: Production

Division: Cookie Jar Entertainment

Location: Toronto (King St. West)


This position will provide administrative support to producers in the Toronto office and communicate schedules internally, and to offsite personnel.  Working with an outsourced model of production, the coordinator will distribute production elements between various locations in a timely manner and keep the producers organized by putting efficient systems into place.

This position is located in Toronto, Ontario

  • Manage the flow of production materials between Cookie Jar and animation studio.
  • Assist the Producer/Director on all aspects of the production
  • Coordinate deliveries between production facilities
  • Maintain filing and tracking systems for the directors and producers
  • Provide scheduling and administrative support for the producers and directors, as required
  • Coordinate, book travel and hotels for the Production’s staff
  • Maintain a FTP between Cookie Jar, out of house artists and service studio
  • Monitor storyboard deliveries from out of house artists
  • Coordinate & monitor delivery of materials between Storyboard and Animatic teams
  • Assist producers with overall status reports on a production schedules
  • Review production materials including storyboards and scripts for completion and accuracy as required
  • Maintain contact lists
  • Coordinate and arrange meetings, conference calls and prepare agendas
  • Prepare outgoing mail and correspondence, including email, courier packages and faxes
  • Provide reception relief as required
  • Compile comments from broadcasters on scripts and other production elements
  • Initiate procedures for writers’ and service agreements and coordinate execution
  • Prepare ACTRA contracts, and assist producers in preparation for audio records
  • Format scripts for various stages of production, as required
  • Prepare final credits for each episode

Education and/or Experience:

  • Three to four years related production experience; preferably in animation
  • Familiarity with Final Draft screenwriting software is an asset
  • Digital technology experience would be an asset

Other Qualifications:

  • Outstanding organization skills
  • Strong work ethic and a team player
  • Excellent communication skills and ability to provide support to more than one producer
  • Proficient with Microsoft Word, Excel and Outlook

Interested candidates should send their cover letter and resume to (with subject line, “Production Coordinator”).

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