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jobby: Assistant Production Manager, Arc Productions, Toronto

November 23, 2012

Arc Productions, a Canadian based CG animation and visual effects facility located in downtown Toronto is looking for an Assistant Production Manager to join our team. With over 250 artists and technical directors and the most up to date resources available, we bring the vision to both major Hollywood studios and independent producers to life in a wide array of formats: theatrical features, television, DVDs, shorts and game cinematics.

JOB TITLE:  Assistant Production Manager
DEPARTMENT: Production Management
REPORTS TO: Producer / Associate Producer

The Assistant Production Manager is assigned to a specific show and works with Production Manager(s) and/or the Associate Producer to ensure that overall production scheduling and budget requirements are met within his or her assigned department(s).  This role attends and drives director approval meetings and represents an assigned department in weekly production meetings.


*         Work with Production Manager(s) and/or Associate producer to ensure that overall production scheduling and budget requirements are met within assigned department(s)

*         Manage internal department schedules in line with master production schedule utilizing current processes, and adapt as needed

*         Schedule big ticket milestones and look at least four weeks ahead to ensure that weekly quotas, department milestones and inventory expectations will be met

*         Strategize with Department Lead, Senior Management and possibly other APMs to resolve any production and/or inventory issues, and manage any related impact on the budget, schedule and overtime

*         Work with Department Lead/Head and Artistic Supervisor to cast assignments and issue deadlines to artists, ensuring that assignments are varied for optimum performance and are cast according to individual abilities

*         Create and maintain reports that clearly illustrate department and individual artist productivity, ensuring that data provided is accurate and valid

*         Perform frequent walk-arounds to check in with crew, and ensure resolution of any issues that arise

*         Anticipate internal staffing requirements with assistance from Production Manager and Artistic Supervisor

*         Communicate pertinent information to fellow production team members as required

*         Help to ensure that budget and scheduling documents are updated as changes are made to the film’s production flow and/or staffing profile

*         Collaborate with Department Lead/Head, Production Manager, and Coordinator to ensure that the complexity of work is consistent with critical assumptions and is falling within department budgets and schedules, and flag issues as suitable

*         Strategize with Department Leads and Senior Management on how to resolve any complexity overages

*         Evaluate workload to ensure that quotas are realistic and achievable and strategize accordingly

*         Collaborate with Department Lead/Head and Production Manager to develop and manage workflow process

*         Keep track of overall inventory so that quotas are met

*         Attend and drive director approval meetings, ensuring that meetings are run according to studio standards

*         Supervise and mentor Production Coordinators and Production Assistants

*         Represent assigned department(s) in weekly production meetings

*         Report department progress and discuss solutions to any issues impeding the department

*         Partner with Department Lead, Production Manager, and Senior Management to manage conflict within assigned department, and obtain counsel from Human Resources regarding disciplinary procedures

*         Ensure that all conflicts and their resolutions are documented, and provide updates for Human Resources and Senior Management

*         Support and represent directives from the studio and/or production leadership

*         Partner with Department Lead/Head and Production Manager to manage, motivate and create an environment conducive to achieving quotas and artistic achievements

*         Perform administrative duties for assigned department(s)

*         Accurately track vacations, sick days, etc… for department

*         Review accuracy of timecards prior to submitting to Production Manager or Producer

*         May assist Production Management with handling transitions

*         May assist in the recruitment and selection of new hires


*         5-7 years production experience, preferably in CG feature animation

*         Completed post-secondary education in production or other relevant area of study

*         Intermediate working knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)

*         Excellent communication and teamwork skills with the confidence to interact with all levels of employees and clients

*         Superior organizational skills with a demonstrated ability to prioritize and to manage conflicting interests

*         Strong attention for detail

*         Self-motivated, proactive, and capable of performing well in a fast-paced, high-energy environment

*         Availability to work flexible hours on occasion to meet challenging deadlines

*         Demonstrated interest in working in animation production

Thank you for your interest but only qualified candidates will be contacted.

Please apply at our website @

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