jobby: Production Coordinator, Arc Productions, Toronto

By Mike Valiquette

November 23, 2012

Arc Productions, a Canadian based CG animation and visual effects facility located in downtown Toronto is looking for a Production Coordinator to join our team. With over 250 artists and technical directors and the most up to date resources available, we bring the vision to both major Hollywood studios and independent producers to life in a wide array of formats: theatrical features, television, DVDs, shorts and game cinematics.

JOB TITLE:  Production Coordinator
DEPARTMENT: Production Management
REPORTS TO: APM/Producers

POSITION OVERVIEW
The Production Coordinator assists Production Managers and Producers in managing day-to-day activities of one or more assigned departments, and in ensuring that the most up-to-date information and tools are delivered to the appropriate individuals and departments within required timeframes.  This role updates, maintains, and distributes tracking spreadsheets, ensures that Director feedback is made readily available to all necessary parties, manages FTP file transfers, and coordinates regular and one-off meetings.  The Production Coordinator may also provide general support and guidance to more junior team members, and perform additional duties as required.

DUTIES & RESPONSIBILITIES

*         Assist in managing day-to-day activities of assigned department(s)

*         Track schedules and work output of artists

*         Report scheduling errors and productivity delays to the appropriate parties

*         Continually ensure that the most up-to-date information and tools are delivered to appropriate individuals/departments within required timeframes

*         Update and maintain tracking spreadsheets and distribute to relevant individuals

*         Ensure that Director feedback is made readily available to all necessary parties

*         Attend review meetings and take accurate, detailed, clear and concise notes of required revisions

*         Ensure that notes are promptly uploaded into in-house production management system

*         Manage FTP file transfers

*         Ensure that files for upload are organized within appropriately named folders and that sent material transfers properly

*         Receive incoming material (i.e. client notes, images for reference, etc…), import into network and/or tracking system, and communicate receipt of delivery to appropriate parties

*         Log and organize relevant details to ensure that required information and materials are easily retrievable/tracked

*         Coordinate regular and one-off meetings

*         Send out meeting invitations and agendas to the appropriate individuals, and ensure that all required parties attend

*         Set up telephone and video conferencing equipment as necessary

*         Prepare presentation and meeting materials

*         Arrange catering as required

*         Promote success of more junior team members through provision of general support and guidance

*         Promote/maintain department morale, motivation and positive thinking

*         Perform additional duties as required

REQUIRED SKILLS & EXPERIENCE

*         3-4 years experience in a production support role, preferably within the animated film industry

*         Completed post-secondary education in relevant area of study

*         Intermediate working knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)

*         Superior organizational skills with a demonstrated ability to prioritize and manage conflicting interests

*         Excellent verbal and written communication skills

*         Strong interpersonal skills with the confidence to interact with both employees and external contacts at all levels

*         Proven ability to utilize good judgment and perform well under minimal supervision

*         Strong attention for detail

*         Availability to work overtime on short notice when required

Thank you for your interest but only qualified candidates will be contacted.

Please apply at our website @ http://www.arcproductions.com/careers

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